7 Rules of Business Writing

There are few formal rules for writing in business. You need to convey a marketing message or promote a product. Start by clearly stating your purpose in the heading.

Keep your message flow clean. Establish common language with your audience, and draw them to your intended conclusion. Make your writing educational, and your customers will read further.

You can present a solution by starting with a clear statement of the problem, which is solved by your service or product.

Business writing is very different than writing a college essay. With an essay, you have to fulfill the task of research and conveying the results.  With business writing, you need to work on attracting your audience and then promoting a solution. That is, your audience already has a general idea of what will be discussed. The business author needs to concentrate on revealing new things and not overload the narrative with service details.

Mistakes When Writing for business

Unlike essays, writing for business is not limited in time. You can rewrite it many times, ask your friends to read your content. Take advantage of all the opportunities and try to avoid common mistakes.

1. Bad Grammar and Spelling

Don’t think that you can limit yourself to spell-checking. Reread your content and make sure there are no ambiguous expressions, unfortunate turns, etc.

2. Add the details.

Too often, an interesting article loses out in what is an enumeration of statements without illustrating them with examples. Avoid clich├ęs: the importance of hard work and perseverance, and learning from mistakes.

3. Wordiness.

SEO content is rewarded by the number of words, so you need to manage this amount wisely. However, it is most important that your ideas move quickly. Your audience will become bored if what you say is already well known.

4. Long sentences.

The longer the sentence, the better – this is what some writers think. However, this is far from the truth. Most consumers have short attention spans, and many readers do not speak English as a first language.  Conveying your content in short sentences will sell your product better.

When writing for business, discard encyclopedia words. Incorrect use of such words distracts the reader’s attention and diminishes the importance of the content.

Testing the Content

It is of great importance when writing for business to check the first version of the text. When writing a draft, your main task is to develop an argument, polish your main thoughts and arrange them in a strict sequence, accompanying them with illustrative materials or supporting data, etc. After writing the first draft, let it rest for a day or two, and then go back to work on revising and improving it on a “fresh head.”

When checking your writing, pay attention to the following essential points:

5. Presented Data

Regardless of the question, you are answering. You need to achieve certain goals. You are expected to keep the following in mind when writing your essay:

  • Did I answer the question posed?
  • How clearly and accurately have I stated my thoughts?
  • Does what I wrote sound natural, are there any mistakes where?

6. Include all the Details.

Everything you write in the business content should be supported by examples, make references to your experiences. Details will make your product writing interesting, unique and specific.

7. Distinctiveness / Uniqueness / Something interesting, funny.

Be yourself and let that show in your writing. Very often business owners worry about whether they can make the right impression, so they remove anything that makes them stand out from the content. This makes the writing boring.  Your audience will appreciate your original approach.

Effective business writing will draw more customers and help your business thrive. Keep your attention on the style, and let the outcome speak for itself.